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  • Vivienne May Weddings

What does a Wedding Planner do on a Wedding Day?


Well, the real question is what don't I do?! It would honestly be impossible to note down everything I do on a Wedding Day as it is completely dependant upon what each couple are hoping for on their big day, however here are just a few of the jobs that you will find me doing on a Wedding Day…


On your Wedding Day I am usually the first to be on-site at your Venue (or Church if having a religious ceremony). If you are staying at your venue, I will pop up to see you to check in on your Bridal Preparations and if there are any last-minute updates I need to be aware of (i.e. Great Uncle Graham can no longer attend…)


Often your chosen venue’s team would have pre-set the space(s) with tables and chairs however if these are being hired in, I will be there to co-ordinate the suppliers upon their arrival and assist with placing everything in the correct place.



Once the furniture is in place it is then time to make everything look beautiful! Linen, napkins and delicate details (such as place cards, favours and table numbers) are the start of the design coming to life. At this point your Floristry team has arrived and would begin preparing their show-stopping displays, whilst your delicious cake will be set, ready to be admired by you and your guests.


Alongside co-ordinating and managing the suppliers set up, I am also on-hand for any last minute amendments (I'm basically your right-hand woman for the day!) And if you need a sneak-peek of your Wedding rooms before your guests arrive, I can send you a video of the setup or organise for you to have a quick look in person (ensuring that your guests and fiancé doesn’t see you before the big reveal!)


Just before your guests arrive I will do a final walk around your venue to ensure that everything is in place, candles are lit, suppliers vans are moved and carpets are spotless! It’s all these little things on my Wedding Checklist that create your perfect wedding day.

After your Registrar Interview (if having a Civil Ceremony) or upon your arrival at your Church, it’s then time to organise the Bridal Procession and direct everyone down the aisle. Once you are down the aisle it is then time for me to check your Drinks Reception is ready to go as soon as the Ceremony concludes.


During your Wedding Breakfast you will then find me liaising with any remaining suppliers yet to setup (i.e. DJ, Bands, Photobooths), whilst keeping a watchful eye on the days timings.


Once your Evening Reception is underway, I am mainly there behind-the-scenes to ensure the remaining celebrations continue as smoothly as the day has already been.


And finally, on every Wedding Day I am fully prepared for the unexpected, whether that be an additional guest turning up, a dress malfunction, the guest book going astray… the list goes on but after over 7 years of working in the UK Weddings & Events Industry, there’s not many challenges that I haven’t come across!


As I mentioned above, this is simply a snippet of all of the jobs that I would do on your Wedding Day to ensure it runs as smoothly as possible. All of my services include On-the-Day Management however if you’ve already planned your perfect day but need a professional, reassuring Wedding Planner to work behind-the-scenes on your Wedding Day then call me, send me a quick email or fill in the form here and I will be on-hand to ensure you can fully enjoy the day!

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